Personnel files that don't gather dust in a cabinet
Everything about your employees in one place: master data, contracts, certificates, issued equipment and payslips – cleanly separated by permissions, with sensitive details encrypted.
Try free for 30 days with up to 10 employees – then from €19.00 per month. No credit card, ends automatically.
An employee's personnel file with master data and time account
What the personnel file can do
Master data with self-service
Employees keep their contact details and emergency contact up to date under “My details”; a new address they suggest, and HR applies it with one click. Contract data stays with HR.
Sensitive data protected
Tax ID, social security number, health insurance, IBAN and payslips are stored encrypted and visible only to authorised people.
Documents with visibility
Store contracts, certificates and proofs and decide whether the employee may see them.
Qualifications under control
First aid, forklift licence, hygiene training: Floowa reminds you before they expire and shows missing mandatory qualifications per department.
Equipment with receipt confirmation
Issue laptops, keys or workwear, have the receipt confirmed and get reminded about returns when someone leaves.
Set up quickly
Create employees one by one or import them from Excel or CSV – even from your payroll software. Invite them to Floowa right away if you like.
How your data gets into Floowa
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Import
Upload an Excel list or an export from your payroll software. Floowa recognises the columns and shows every row with any errors first.
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Complete
Assign documents, qualifications and equipment. Employees with access add their contact details themselves.
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Keep it current
Reminders for expiring certificates, departures and open returns – and payroll-relevant changes go straight into payroll preparation.
Clock in and out, request leave: also as an app on your home screen.